- Codemotion Community Platform: how to Create your Community Page
- Community Page and Community Leader approvals
- Community Management and Insights
- Edit your Community information
- Delete your Community Page
- Codemotion Community Platform: create a meetup
- Adding images in your Meetup text
- How to join a meetup
- Tools for Tech Communities
- Email Management
- Download List of Participants
- Check in Attendee: QR Code and Geolocalization
- Call for Speaker
- Agenda Builder
- Report Bug, Feedback and Early Adoption Program
Managing a community is far from easy things. There are a lot of useful tools for community managers that may help in this direction. Among the many opportunities offered by Codemotion, our Community Platform is one of the most interesting and useful for developers and community managers.
In this article, we provide a full user guide for any community manager who want to join the Codemotion Community Platform.
Codemotion Community Platform: how to Create your Community Page
In order to create a page for your community, you need to login into our platform. After logging in with your credentials to the Codemotion Community Platform, you need to select Community from the menu in the middle of the page.
You’ll have two choices:
- Membership, where you can find the other communities that you’re following
- Management, where you can find your communities, that ones you created and of which you are the Community Leader
If you want to create your first community on our platform, on the top right corner of the page click on Create a Community.
Then, fill in all the required field using your community details, taking into account the image sizes and using the editing tools provided within the GUI.
Important notice: in the Topic field, there are the most representative themes covered by our communities. If this list does not include any theme that is suitable for your community, please let us know so that we will consider to integrate it.
In the Location field you can select the city where your community is present and active. It is not possible to select “areas” such as a whole region or a country. In this way, people will be able to understand more reliably your community presence within specific places. But you can also select more than one city, so make the proper choices!
After filling the form, click on Send a request. This will create your community page, but it won’t go immediately online: you need to wait our approval before starting to use all the management tools provided by our Community Platform.
Community Page and Community Leader approvals
After submitting your request to add a new community, you need to wait our approval. As you get it, your community will be online and you will be able to start uploading your events. If you need additional Community Leaders, you can send an email to email@example.com, specifying also the first and last names of the Community Leader that is already registered within our platform.
Important notice: Community Leaders must have an account on the platform, and at least first and last names need to be set.
If you need to be canceled from the Community Leaders list, please send us a request at firstname.lastname@example.org.
Community Management and Insights
To access the management page and edit community details, first of all you need to login to the Codemotion Community Platform. Then, go to Communities menu to show all the communities you are following, and select Management to find the community/s that you are leading. Click on Manage to access the community and live meetups management dashboard.
If you click on Dashboard within the Communities menu, you will be able to display the insights, which represent a recap of users’ actions related to your community. You will be also able to see data about the actual involvement of people who checked in meetups.
If you need to change some of your community information, click on Edit.
Edit your Community information
As stated before, if you click on Manage within a community page, you can access to the management dashboard, where you can change many information about your community and the related meetups.
Change your community name
To edit the name of your community, you need to send an email to our back office. To this end, click on the link that you see in the Community page, under your community name.
You will receive an email as soon as the change will be approved.
Add or change a city to your community
If you need to add an additional city where your community is active, you need to look for the city name using our autocomplete tool within the Location section.
To remove a previously added city, just click on the “X” next to the city name.
You can add a banner image for you Community by clicking on the upload icon at the bottom of the page. To change an image that you had already uploaded, delete the old one by clicking on the trash icon on the top right corner in the banner image area, and then upload a new one.
Supported formats are JPG and PNG, for a maximum size of 1 Mb.
Right after the banner image section, you should also fill in the social fields with the links to your pages in the several channels available. By adding your email there, you will make it publicly readable to all the users of Codemotion Community Platform, and they will be able to directly contact you.
Delete your Community Page
If you want to delete a Community Page, please contact our back office team at email@example.com.
Codemotion Community Platform: create a meetup
From your community page (accessible through Communities > Management > Manage), you can also create a new Meetup. To this end, you first need to click on Meetups section, and then on the button in the top right corner, Create a meetup.
In the editing form, you just need to follow the wizard, adding the Meetup name, location and address. You also need to select your talk language, the date when your meetup will begin, as well as starting and closing times.
After you add the starting and closing dates, you will be able to activate a Call For Speakers, very useful to find the best speaker for your talk.
And do not forget to add a nice banner for your meetup! The recommended image size is 800×512 px, with a size limit of 1MB.
At this point, you need to click on Publish in order to launch your event online. Alternatively, you may want to click on Save as and possibly publish the meetup later.
Important notice: It is not possible to delete a meetup that is already online. You can only remove it from publication, and save it as a draft.
Adding images in your Meetup text
To add a logo or an image within the text body of your Meetup, you need to click on the image icon shown in the text editing tools. From there, just add the image URL and click on OK.
How to join a meetup
The Codemotion Community Platform embraces all the European network communities. From the platform homepage it is possible to look for a specific community, using both by location (selecting the City field) and by themes (selecting the Topic field).
You are able to access all the community profiles, and click on Follow within each page if you are interested in a specific community. You can also join the meetups directly from these pages, by clicking on Attend. In case you won’t be able to join anymore, you can just undo your subscription by clicking on Cancel, still within the Meetup page.
If you want to discover all the live Meetups within the Codemotion Community Platform, go to events.codemotion.com.
Tools for Tech Communities
From the Management page of your Community, it is also possible to access several editing features, including:
- Email Management
- List of Participants
- QR Code for Check-in
- Call for Speaker Setting
- Agenda Builder
To access the above features, go to Communities > Management > Meetup, then click on the menu on the right where you will find all the editing options.
From the management section of your community, go to the editing menu of your meetup. Then select Manage Emails. A window will appear, where you can create the message to be sent to attendees. Fill in all the fields and select Send Test, in order to receive a test email as a preview. When you are happy with the final result, click on Send now to actually send the emails.
From this window, you can also deactivate the automatic reminder, by just unchecking the flag. You can also save the message to send it later.
Download List of Participants
You can also download the list of meetup attendees, by clicking on List of Participants from the Meetup management menu. This will download a CSV file including first and last names, as well as the email addresses of each participant.
Check in Attendee: QR Code and Geolocalization
During a meetup, registrants can validate their attendance by means of the Check In feature embedded within our mobile app Codemotion Conference. You can download it from the app store of your mobile device. Alternatibely, click here to download our app.
From the Events menu, select Meetups to access the list of scheduled meetups.
To check in from the app, you only need to select the event you are attending, and then click on the Begin Scan button. This will allow you to geolocalize by using a QR Code. Alternatively, you can chose the Go to Geolocation Check-in option to activate the geolocalization and subscribe to the event.
To download the QR Code, select the option Download QR Code from the Meetup management menu.
Important notice: all Meetups attendees need to Check-in during the meetup. This feature allows Community Leader the possibility to collect data about the actual behavior of their members, and so to forecast with sufficient accuracy the physiological drop that usually happens in any event.
Moreover, this allows to have high quality data in our database, as well as real insights, which in turn make possible to have a unified and gamigied user experience, and to identify the most active users within the DB.
Call for Speaker
From the editing menu of a Meetup it is also possible to send a request to the Codemotion Speaker database, in order to identify a speaker that matches with the talk topics.
Once you select the Meetup date, you will be able to select the opion Open Call For Speaker. This will open a window where you can add the talk details.
Important notice: it is crucial to add all the required details from the Call For Speaker wizard, including opening call date (CFS open date and CFS open time fields), talk description and speech language.
When all the Call for Speaker information is ready, click on Publish. Our system will generate a link to the page, with all the details of the Call for Speaker. This page is made public, so that everyone can access it including those who are not registered as users of Codemotion Community Platform. From now on, Codemotion will activate the procedure to inform speakers in the database about the call.
To monitor all the replies to the CFS and to accept speakers’ proposals, you need to access the Meetup editing meny, and select Manage Papers.
Here, select the proposal and click on Accept.
To simplify the organization of one or more talks within a Meetup, and to properly plan contents, Codemotion Community Platform include an Agenda Builder feature.
From the Meetup editing menu, select the menu window and click on Agenda Builder.
This will allow you to access a page to build the agenda, which you can create by means of an easy-to-use drag & drop tool, to better organize contents.
When you are satisfied with your agenda, click on Save Agenda to complete the operation.
The Meetup will be now completed with all the information that are most often requested by the users when they decide to attend or not a Meetup.
Report Bug, Feedback and Early Adoption Program
Codemotion Community Platform has been launched to address the needs of Tech Community Europe, implementing in all-in-one platform features that are usually implemented in many different tools. The first release has been created following feedback received by Communities who applied to the Early Adoption Program, promoted by Codemotion Community Managers.
If you want to report bugs, sending us your feedbacks and suggestions, and to apply our Early Adoption Program, send an email to firstname.lastname@example.org.
If you want to keep in touch with our contact persons for your European Region, please use the following contacts:
- Italy – Fabiana Flavoni: email@example.com (Slack Channel: TechCommunitiesItaly)
- Spain – Francisco Picolini: firstname.lastname@example.org
- The Netherlands – Alba Roza: email@example.com
- Germany – Team Community: firstname.lastname@example.org